Administrative Specialist & Executive Assistant

Youth Program Coordinator II

Applications will be reviewed immediately. Position will remain open until filled. Apply Now

Full time, Exempt position: Monday-Friday, 9am - 5pm. Occasional weekend or evening hours may be assigned as needed.

$36,400-$40,560 starting salary range, may be higher based on experience

The following job description includes major responsibilities and expectations. This list is not all-inclusive; this role may be expected to perform job-related duties beyond those contained in this list.

Job Summary

The purpose of this position is to support the Asian Center’s Youth Program that serves 300-400 youth annually by ensuring that the program goals and grant objectives are being met, supporting the program staff in achieving those goals, and providing oversight of the program budget.

This person will be responsible for coordinating various grants that fund the Asian Center’s Youth Program, monitoring grant compliance, overseeing the program budget, applying for new or renewed funding, and completing reports. This person will supervise and work closely with the other youth coordinators and part-time youth program staff to ensure fulfillment of grant requirements.

Key Accountabilities

Coordinate Youth Program grants, monitoring for compliance and overseeing budgets
Complete grant reports for Youth Program grants
Apply for new and renewed funding for the Youth Program
Manage youth coordinators to facilitate staff growth and development and ensure grant requirements are met
Coordinate multiple weekly after-school, school-day, or weekend youth programs at select high schools, middle schools, or at the Asian Center
Work with Youth Program Coordinator I to run weekly youth staff meetings, schedule regular check-ins with direct reports and with supervisor
Develop relationships with LPS community liaisons, ELL teachers, guidance counselors, parents, and others that can help form a community of support and success
Recruit participants for programs, including using community contacts and knowledge to seek out potential participants and identify community members’ needs
Document all contacts with youth in spreadsheets and databases for use in reports; assist in completing reports and managing grants
May work with Volunteer Coordinator and Programs Manager to help train, assign, and manage volunteers and interns who assist with the Youth Program
Mentor a caseload of 30 youth through one-to-one case management
Provide oversight to interns and volunteers involved with youth programs, must be knowledgeable of policies and procedures governing interns and volunteers
Attend and successfully complete all required training programs
Act as a representative of the ACCC in public forums in a positive, knowledgeable, and professional manner
May provide additional transportation in company vans, must complete van training

Qualifications

Minimum 2 years of direct staff management experience strongly preferred
Experience working with high school and/or middle school students strongly preferred
Experience planning events or programs, teaching, or other related skills preferred
Must be able to work independently and demonstrate team-building, problem solving, time management, and decision making skills
Communicate in a friendly and informative manner with people from a wide variety of cultural and ethnic backgrounds
Must have good computer skills and be proficient in Microsoft Office (Word, Excel), Google Suite (Docs, Sheets, Calendar), etc.

Benefits

Monthly accruing health and wellness reimbursement
SIMPLE IRA retirement plan, 2% employer contribution after 1 year
16 paid holidays, including 3 floating personal holidays
Infant-at-Work Program
Vacation Time: 80 hours per year in first year of employment
Sick Leave, Bereavement Leave, and Civic Leave
Paid Family Leave after 1 year
EAP (Employee Assistance Program)
A diverse and inclusive workplace

Physical Requirements